Project tracking
Every planning and building regulations deadline on your job
Add a job and the dates you know. CiviFlow works out the statutory deadlines from them, lists the documents each stage needs, and emails you before each one is due. Included in every plan. England only.
Planning
The council’s decision date, appeal deadlines, the time limit to start, reserved matters, each condition that must be discharged before work starts or before use, the biodiversity gain plan, and the CIL notices before commencement.
Building regulations
The notice before work starts, the commencement notice, the three-year lapse, the full plans decision, the completion notice with its signed declarations, completion certificates, and the approver’s deadline after opening.
Documents
A checklist built from your answers: the application documents, condition discharges, CIL paperwork, and the compliance documents the work triggers, such as the as-built energy notice, air test, EPC, fire safety information and commissioning notice.
Questions
- Who is project tracking for?
- Applicants and agents tracking their own planning application and building control, and contractors working on someone else’s job who need to know whether it can lawfully start and what paperwork they will be asked for.
- How are the deadlines worked out?
- From the dates you enter: the validation date, the decision, the planned start and so on. Every rule cites the legislation or GOV.UK guidance it comes from, and where the start or end of a period is open to argument we use the earlier date, so a reminder is never late.
- When do reminders arrive?
- By email at 7:40am, 14, 7 and 2 days before each deadline, on the day, and the day after if it is missed. Each reminder is sent once.
- Does it check the council’s records?
- Each evening we look up tracked planning applications on UK PlanIt, an independent service that gathers council planning registers, and add a validation date, decision or appeal you have not entered. It is a best-effort extra: your own dates always come first.
- Is it legal advice?
- No. It is a reminder service. A decision notice can set its own time limits, and the decision notice, the council and your building control body have the final word.
- What does it cost?
- It is included in every plan: up to 10 projects at once on Patch (£19 a month) and up to 50 on National (£49 a month), excluding VAT. England only.
Read more: licensing or planning, which comes first and our terms, which set out what we are and are not responsible for.
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£19 a month for up to 6 councils, excluding VAT. Monthly, cancel any time.